MESH BY ALEX INVITATION DESIGN CONTRACT
Thank you so much for choosing Mesh by Alex as your paper designer for your event! Please review this contract carefully and submit an electronic approval before we begin our collaboration.
DEPOSIT PAYMENT and CLIENT RESPONSIBILITY
Review estimates from Mesh by Alex will be provided an within 5-10 business days after the initial client meeting. Estimates are created on a per-project basis and can be changed with change of design, quantity, paper choices, etc. You will sign off on any updated pricing. Additional costs incurred during the design process will be reflected in the final invoice. If you would like to change your quantity after receiving your final order or after signing your final design release, additional pieces will be priced at a $200 minimum charge and higher per-unit cost to account for production and press set-up fees. Rush fees may also be applied if needed by a certain date priced at $100 / day.
Read and electronically sign this document as evidence that you are aware of all Mesh by Alex Terms and Conditions moving forward prior to proof approval and production.
Submit the 50% non-refundable retainer online through emailed invoice AFTER the initial quote has been approved. Your deposit is nonrefundable and pays for all custom design time, proofing, and materials.
Submit wording form, all proposed design elements and other design factors for me to consider + any inspiration photos. Submit your approval of design by reading this page, filling out the form at the bottom and submitting it to me!
* Once your deposit, wording, and agreement approval are received, the design process begins!
TIMELINE You'll receive a digital proof within two to three weeks after contract approval.
ALL VISITS from initial consult to final pick-up must be scheduled by appointment. All projects include one (1) 60-90 minute consultation; additional consultation time is billed at $100/hr. If you’re unable to meet in person, a video consultation will be arranged.
REVISIONS All proofs are designed to actual paper size, using the chosen ink colors. Revisions to proofs may take two to four days depending on the changes and the busy season. If the scope of your design should change dramatically during the proof process, a new cost proposal must be approved, and a new timeline will need to be evaluated. If you do not see an item in your proof, it will not be printed. Each client is given up to THREE PROOFS after initial consultation. There will be a $50 charge for each additional proof.
APPROVING YOUR PROOF Your proof is ready for print when you say it is! I will do an initial check while making the proof, but the final inspection of all spelling and information is your responsibility. After the final proof, you will receive a final design release with the updated costs and the final design that will be sent to print. Your digital signature confirms that you approve all materials and quantity, as well as the design and text. If the proofing process runs past the target approval date given at consultation, the target pick-up date will move accordingly. The average production time is 3-6 weeks after proof approval, but if you choose to speed things along, rush fees will be assessed.
PROOFS are created in color; however, colors will vary between computer screens. Your prints will be made in the colors chosen during your consultation.
APPROVAL OF PROOF
CHANGES after final design release approval will be charged $100 per design/hour. Each new proof will be priced at $50. If it is necessary to order new materials, production fees of $100/hour will be applies. Rush fees of $100/ day will be applied if changes or additions are made or if client deadlines are not met.
YOUR FINISHED PRODUCT All products in my studio are handmade and designed to each client’s specifications. Most of these designs are unique, being created for the very first time. Actual printed samples, however, require as much time and set up as running the full project and are not typically offered. Letterpress proofs are not provided under any circumstance. Digital proofs of may be provided at an additional $50 cost.
ASSEMBLY Your project quote outlines the assembly that will be included in the quote. All assembly is done by hand and inspected carefully. The client is aware that if any damage is done to the paper by outside party, postal service, or otherwise after client pick-up, Mesh by Alex is not held responsible.
MAILING Stuffing, stamping, and mailing is the clients responsibility. All postage must be purchased by the client during the approval process and allow ample time must be allowed to purchase after the pick up of the completed job. Mesh by Alex is not required to provide postage costs or weight of final piece. It is the client’s responsibility to access correct postal weight and purchase postage. I recommend www.USPS.com.
*I AM A DESIGNER and respect the work of other invitation artists. I am excited to review your paper inspirations; however, I will not copy another designer’s work.
*EMAIL is not foolproof. If you think you are missing an email from me, please contact to follow up.
*ALL PRINTING is contracted to a trusted outside studio.
*LETTERPRESS/ENGRAVING/FOIL STAMPING is an artisan process, and ink colors and impression may vary slightly between print runs and differ slightly from samples in the studio.
*DIGITAL ADDRESSING lists must be submitted by client in a timely manner. All digital address printing costs are reflected on the final invoice only at $1.50/envelope. Please allow 1 week for me to digitally format your addresses after the list is received. I will send you an Excel template, as this format is required. A PDF of a fully formatted list will be provided before going to print. If there are revisions to the list, please send an email which includes the page number and its revisions. Additional envelope address printing AFTER pick up of the completed job incurs a minimum $30 convenience fee to reformat new addresses plus cost of envelope addressing ($1.50)
*CALLIGRAPHY ADDRESSING The client will work directly with a chosen third party vendor. Payment / color / style / timeline / lists will all be coordinated directly with the third party vendor. Please review their contracts carefully as well. They will receive a general direction from me regarding any approved designs, then move forward with you directly. Your timeline will be discussed with them at time of hire, but Mesh by Alex is not liable for any delay in their process.
SHIPPING and FINAL PAYMENT
SHIPPING Ground shipping costs are a flat rate of $25 per box in the US and are shipped through UPS, which will be included in your invoice. Should the client wish to use another shipping method, please let me know at time of design approval. Alternative shipping methods must be paid in full before shipment. MESH by Alex is not responsible for any damage during shipping. I will carefully package everything to avoid damage, but if your job suffers damage in transit, you must file a claim against the carrier (USPS, UPS, FedEx, etc.) to recover the value. I can try to re-print the order as quickly as possible as a service to you, but I will have to charge you the full price for replacement. International packages will be charged accordingly.
PAYMENT All orders must be paid in full before client pick-up. Should final payment and/or design approval not take place, customer forfeits retainer and contract is terminated. Payment can be made by check or through online invoice.
CANCELLATION and REFUNDS
CANCELLATION BY COMPANY MESH by Alex cannot be responsible for emergency circumstances or forces of nature which may make it impossible for me to complete your job in a reasonable amount of time. My complete obligation to you may be discharged in its entirety by my refund of your deposit, without prejudice, and disclaiming any secondary consequences or costs that you may incur. It is my intention to complete every job to completion, but if there is a substantial reason that I am unable to move forward with any part of your project, a refund will be assessed and you will be required to sign a refund form with agreed refund amount.
Please be aware that any delays caused by you will postpone your estimated completion date.
CANCELLATION BY YOU FOR ANY REASON If you decide to cancel any part of the job prior to any part of it going to press, you agree to forfeit your deposit. Cancellations after the job has been sent to press will not be accepted. All quantities of each item provided in the final design release are covered by this clause upon acceptance of this contract. Any quantities lowered or items cancelled will constitute forfeiture of that portion of the invoice.
DESIGN RELEASE POLICY
Designs may be purchased a la carte for a separate design fee.
USE The files will be used only for the specific project in which it was purchased. The contractor will remove from all JPEGs after the project’s completion. None of the files will be used for any other project or purpose. The recipient may use the provided files as needed in the format in which it was given. Artwork purchased may not be altered or manipulated.
SOCIAL MEDIA Any artwork which is published to a website or a social media account must include my business name, including third party vendors who have created final products.